From Match Confirmation to Departure Day

Step 1 — Match Confirmation

Once medical compatibility and intended parent selection have been confirmed, the donor receives an official match offer containing:

• Destination country
• Estimated travel dates
• IVF clinic information
• Treating doctor details
• Compensation information
• Accommodation details
• Travel benefits and allowances
  
  The donor then confirms acceptance of the match before coordination begins.

Step 2 — Initial Coordination & Welcome Process

After accepting the match, the Traveling Donors coordination team begins preparing the donor for the upcoming cycle.

This stage may include:

• Welcome documentation
• Donor handbook guidance
• Travel preparation discussions
• Communication with coordinators
• Timeline planning
• Medication preparation
• Appointment scheduling
  
  Our coordinators remain closely involved throughout the entire process to ensure donors always know what to expect next.

Step 3 — Medical Screening & Fertility Assessments

Once a donor match has been confirmed, comprehensive medical screening begins in coordination with the IVF clinic and fertility specialists.

Screening may include:

• Blood tests
• Infectious disease screening
• Hormone evaluations
• Ultrasound scans
• AMH testing
• Genetic carrier screening
• Psychological assessments

Traveling Donors works with internationally recognised partners including:

• Igenomix
• Fulgent Genetics
  
  Our goal is to ensure responsible, ethical, and professionally coordinated fertility care throughout every journey.

Step 4: Receive Your Match Offer

Once intended parents have selected your profile and medical approval is received, you will receive a comprehensive Match Offer outlining:

• Destination
• Travel dates
• IVF clinic
• Compensation
• Accommodation
• Flights
• Coordinator support
  
  Our team will guide you through every detail before confirming your participation.

Step 5 — Legal Documentation & Consent Forms

Before the cycle officially starts, donors review and sign the required legal agreements and consent documentation.

These agreements generally cover:

• Confidentiality
• Donor responsibilities
• Medical procedures
• Parentage rights
• Compensation arrangements
• International travel coordination
  
  Our team guides donors carefully through all documentation and remains available for support and clarification throughout the process.

Step 6 — Medication Coordination

Once the clinic confirms the treatment protocol, medication preparation begins.

Traveling Donors coordinates:

• Fertility medication orders
• Medication delivery or collection
• Injection guidance
• Monitoring schedules
• Scan appointments
• Bloodwork coordination
  
  Donors are carefully guided on how and when to administer medication safely and correctly.

Step 7 — Monitoring Phase

During stimulation, donors attend regular monitoring appointments to track follicle development and treatment progress.

Monitoring appointments may include:

• Ultrasound scans
• Blood tests
• Medication adjustments
• Fertility specialist reviews
  
  This phase is carefully managed to ensure donor safety and optimal treatment timing.

Step 8 — International Travel Preparation

As the retrieval date approaches, Traveling Donors finalises all international travel arrangements.

Depending on the programme, this may include:

• International flights
• Accommodation
• Airport transfers
• Clinic transportation
• Daily food allowances
• Travel insurance
• Medical insurance
• Visa assistance where applicable
  
  Unlike many agencies, Traveling Donors coordinators may travel alongside donors internationally to provide additional in-person support throughout the journey.

Step 9 — Pre-Travel Instructions

Before departure, donors receive final preparation guidance including:

• Medication schedules
• Flight details
• Clinic appointment confirmations
• Packing recommendations
• Emergency contact information
• Recovery guidance
• Lifestyle restrictions during treatment
  
  Donors are advised to:
• Avoid alcohol and smoking
• Stay hydrated
• Avoid strenuous exercise
• Follow medication instructions carefully
• Maintain regular communication with coordinators

Step 10 — Departure Day

On departure day, Traveling Donors ensures all travel logistics and clinic coordination are fully organised before the donor leaves home.

Our team remains available throughout travel to assist with:

• Flight support
• Airport coordination
• Accommodation check-in
• Transport arrangements
• Clinic communication
• Ongoing donor wellbeing and support
  
  The goal is to ensure every donor feels calm, informed, safe, and fully supported throughout the international journey.